Securing Document Libraries in eCatalog


Enhanced Document Management and Security:

The Document Libraries module in eCatalog is meticulously engineered with advanced security features to safeguard the handling and storage of documents. These measures are crucial in protecting against unauthorized access and ensuring the integrity of managed data.


Key Security Features:


  • Uploading Documents
    Controlled File Types: To mitigate the risk of malicious content, eCatalog restricts uploads to recognized and secure file types like Microsoft Office documents and PDFs. This selective acceptance helps maintain system integrity and security.
  • File Storage:
    Secure Blob Storage: Documents are securely stored in the database as binary large objects (blobs), rather than being directly placed on the file system. This three-tier architecture enhances security by preventing any direct or unauthorized access to files on the server.
  • Downloading Documents
    Encrypted Links: Documents are downloadable through web browsers via system-generated, encrypted links. This ensures secure and direct access through the interface, safeguarding file integrity.
  • Access Control Checks
    The system conducts thorough checks against the Access Control List before permitting a document download, guaranteeing access only to authorized users.
  • Management of Temporary Files
    Secure Temporary Storage: Temporary files, essential for processing, are stored in secured locations inaccessible to end-users, thereby mitigating security risks.
    • Automated Deletion
      To avoid potential security vulnerabilities, temporary files are systematically deleted daily using Housekeeping module. The period can be configured.
    • Anonymized File Names
      Temporary files are renamed with GUID-based names to obscure any inference about the content from the file name, enhancing security.


Benefits of Secured Document Libraries:


  • Enhanced Data Protection
    Stringent controls on document uploads, downloads, and storage significantly minimize the risk of data leakage or unauthorized manipulation.
  • Compliance with Security Standards
    These security protocols assist organizations in adhering to various data protection regulations, ensuring that sensitive information is handled securely.
  • Improved User Trust and Reliability
    With robust security measures in place, users can confidently rely on eCatalog for secure document management, knowing that their documents are well-protected.