Enhanced User Status Management with the All Users and Groups Report in eCatalog


Comprehensive Oversight of User Activities:

The All Users and Groups Report in eCatalog is a vital tool for administrators to manage and review user statuses effectively. This report provides a detailed list of inactive users, disabled users, and locked-out users, helping administrators ensure system security and compliance with user access policies.


Key Components of the Report:


  • Inactive Users
    This section of the report identifies users who have not logged in for the past 90 days. The 90-day threshold is configurable, allowing system administrators to set a period that aligns with company policies and security standards.
  • Locked-Out Users
    These are users who have been locked out of their accounts due to repeated login failures or other security protocols designed to protect against unauthorized access.
  • Disabled Users
    Lists users whose accounts have been disabled, either by administrators or automatically by the system in response to specific triggers, such as extended inactivity or employment termination.


Benefits of Regular Review:


  • Security Maintenance
    Regular reviews of the report help identify potentially compromised or neglected accounts, reducing the risk of unauthorized access or data breaches.
  • Operational Efficiency
    By managing user statuses actively, administrators can ensure that only current and authorized users have access to the system, streamlining operations and maintaining system integrity.
  • Compliance Assurance
    Regular audits of user activity and status align with best practices for IT governance and compliance, helping fulfill audit requirements and internal controls.



Upon reviewing the report, administrators should:


  • Evaluate Inactive Users
    Decide whether the inactivity is expected or if the user account should be disabled to safeguard the system.
  • Assess Locked-Out Users
    Determine if the lockout is justified (e.g., due to invalid login attempts) and if the user should regain access or be disabled.
  • Confirm Disabled Users
    Verify that all disabled accounts are appropriately managed and reflect the current status of the user with respect to their role and activity within the company.


Navigating the All Users and Groups Report:

Access this report through the administrative dashboard in eCatalog. The interface allows for easy navigation and management of user statuses, providing tools to modify user settings directly from the report based on the review findings.



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